How to Free Up Your Time By Outsourcing

When it comes to operating a successful business, it can be difficult to grow and expand when you’re bogged down by the day-to-day running tasks. While these tasks are necessary for your organisation, they don’t always need to be completed solely by you. 

Outsourcing is a great way of freeing up your time so you can focus on the important parts of your business, like meeting clients and preparing growth strategies. In this article, we’ll show you some of the ways you can free up your time by outsourcing. 

What skills can be outsourced?

If you take a look around your business, you’ll likely find that many tasks can be outsourced to someone else. Whether you just need someone to help you in the short term, or you’re looking for a long-term solution that can help you manage a specific aspect of your business, there’s definitely an outsourcing solution. 

Some of the skills that can be outsourced include:

  • Administrative tasks
  • Human resources functions
  • Customer service
  • Marketing
  • Accounting tasks
  • IT management

As a business owner, many of these tasks can be time-consuming, especially when you are so busy with other parts of your business. Of course, outsourcing comes at a cost, but it’s important to weigh up that cost against the time you are spending on these mundane day-to-day tasks to help you make a decision. 

A study by MoneySupermarket found that the most popular freelance sector was ‘business support’, showing a growing demand for this type of service. Although this is a broad type of service, it’s good to see there is plenty of support for small businesses to help with the day-to-day tasks. 

Why should I outsource?

The main reason why a business might decide to outsource, as we’ve mentioned, is to free up precious time which could be spent on more pressing business tasks. By outsourcing to freelancers, businesses can reap back hours of time every week. 

Freelance statistics show that in the UK, there are now more than 2.2 million freelance professionals working a vast range of industries. So whether you’re looking for a freelance marketer to support your business growth plans, or a freelance accountant to ensure you stay on top of your finances, there is someone out there for everyone.

If you’re wondering why businesses should use freelancers, it’s because they can usually deliver valuable expertise in a shorter time frame than it would take for you to hire and train a full time employee. Often, freelancers work remotely, which also means you can save on the costs of having someone in the office.

Freelancers are already in demand too; a study by SAP Fieldglass found that around 65% of senior executives said their external workforce is vital for operating at full capacity and meeting demand. Many people won’t realise just how many businesses use a freelancer or outsource significant portions of their work. But as we can see, it is completely normal and, in many cases, essential to the running of the business.

Why outsource accounting services?

Outsourcing accounting services can really free up a lot of time, especially since it is one of the most time-consuming day-to-day business tasks you might have to complete. Another reason to outsource your accounting function is to take advantage of the skills and knowledge that accounting firms have. 

Your business finances are one thing you don’t want to get wrong, so hiring a third party to take care of them is a great way to ensure you get them right. While accounting services aren’t always cheap, they can work out as fairly cost-effective when you think about the time you have saved by not doing them yourself, or worse, doing them wrong and having to do them again.

Why hire an HR service?

Like accounting services, the HR function is an area that can take up a lot of your time, especially if you have lots of staff to look after. Hiring for an outsourced HR role to take care of this part of your business enables you to free up your time while ensuring your staff are looked after. 

Aside from the time-saving element, hiring an HR outsourcing company is a good idea because they can bring a wealth of experience and HR advice that can be embedded into your business. For example, an HR support team will bring an outside perspective and be able to spot areas for improvement within your current HR function. 

But what is an HR outsourcing service and what exactly can an HR professional do? Depending on your needs, an outsourced HR company could help you with anything from payroll and benefits administration through to recruitment and everything in between. 

This knowledge and expertise is invaluable, especially as it can help to improve your processes in the long term, and therefore save you money. It also means you can ensure consistency across your HR department. 

RELATED: Why outsourcing your HR functions is sometimes a good idea

How can a virtual assistant help my business?

If you’re looking to hire a freelancer to help with several different types of tasks, a virtual assistant might be the way forward. Virtual assistants typically carry out similar tasks to that of a personal or administrative assistant, although it’s not uncommon to find a VA that can help you with more niche tasks depending on their skill set. 

A virtual assistant should be able to help your business with the following tasks, as a minimum:

  • Scheduling appointments
  • Calendar management
  • Making or receiving phone calls
  • Data entry
  • Project management
  • Email management
  • Customer support
  • Social media management

Hiring a virtual assistant can be a big help to your organisation, freeing you up from the mundane tasks that need to be completed when you run a business. Depending on the tasks you allocate to your VA, and how much work they are doing for you, you might be able to even reap the benefits of having a full time employee but on a flexible, freelance basis.   

RELATED: How to train your virtual assistant

How do I find an outsourced professional?

If you’ve decided that outsourcing is definitely right for you, it’s time to find the perfect professional to help with your business needs. There are a number of ways to go about this. 

To start with, it’s worth reaching out to your network for recommendations. If you’re looking for a freelance graphic designer for example, ask your LinkedIn connections if they can recommend anyone. 

You could then try searching for the skills you need on online freelance marketplaces like Fiverr. This platform provides businesses with the opportunity to engage with thousands of fully vetted freelance professionals in a wide variety of industries. 

Outsourcing can be a truly effective way of reducing your personal workload, while bringing essential skills into your business. Whether you opt for a freelancer, another small business or a virtual assistant, outsourcing is a great way to free up your time. 

For general business support on a monthly basis, our business concierge services can help you with everything from law and HR to accounting and IT. It’s just what you need when you’re focusing on perfecting your products and services, whether you’re just starting out or fully established. Discover more about the service here.

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Your complete business toolkit

Rovva puts everything you need for your business in one place. From an accountancy helpline to a drop-in business lounge - we've got everything covered.