Who uses virtual offices?

A virtual office can be used by a wide range of businesses, from start-ups seeking a presence to established businesses looking to expand.  Virtual offices utilise modern technology to provide all the advantages of a traditional office, with added flexibility and cost savings.

From mail and call handling services to commitment-free contracts and prestigious business addresses in prominent and well-regarded locations, virtual offices offer a number of benefits to those who use them and their services.  In this article, we explore what type of users are attracted to virtual offices and why.

Who uses virtual offices?

There are several types of businesses who are able to benefit from a virtual office, but smaller organisations tend to use them more often. Businesses who typically use virtual offices include freelancers, home workers, start-ups, SMEs and businesses looking to expand.

In addition to the businesses listed above, larger and more established companies also use virtual offices. These organisations might use a virtual office for a variety of reasons, including testing the local market or when they need a temporary base.

Creating a trustworthy and legitimate presence can be difficult when you do not have a registered office address. For ventures operating from home, like freelance video game designers or start-ups on a tight budget, a virtual office can provide the credible mailing address they need.

Home workers can also benefit from increased security, as utilising a business address with a virtual office ensures their residential address is not listed online, therefore minimising the risk of people turning up at their home address. 

Furthermore, many small firms do not have the funds to hire an in-house receptionist or someone to handle mail, so having a dedicated mail handling facility or call answering service is invaluable. This is why many small businesses or start-ups will opt for a virtual office that includes these services when they are first getting started. 

Telephone answering services where an experienced receptionist answers your calls from a local telephone number, using your company name, creates a fantastic impression and gives the caller more confidence in your business. This is also a cost-effective solution, ensuring you never miss valuable sales leads and unsolicited calls are dealt with.

Remote Workers

Remote workers will often use a virtual office to provide a more structured working environment, boost their productivity and network with other professionals. Many virtual offices also offer community meeting rooms that can be used for training, work briefings, client meetings or small conferences.

According to the Trades Union Congress (TUC), there has been nearly a 28% increase in the number of employees working from home in the last decade, with one in five remote working employees working in the IT and communications sectors. The research also found that managers are most likely to work from home (12%), followed by ‘Associate Professionals’ (9%) such as designers, engineers and architects. 

Digital Nomads

Digital nomads might use virtual offices for their online-based jobs, seizing the opportunity to take their work on their travels whilst also benefiting from a more professional environment. Wherever they are in the world, a virtual business address offers digital nomads a formal address, providing clients with an easy way of getting in touch and adding more credibility to the business.

Many virtual offices provide the ability to drop in on business lounges with fast business-grade WiFi anywhere around the world. At Rovva, we have a network of over 2,500 professional business lounges across the globe, with our Virtual Office Mobile and Virtual Office Workspace plans.

Who uses virtual offices on a temporary basis? 

Any business can use workspace in a virtual office on a temporary basis, thanks to the flexible rolling-monthly agreements that are usually available. For example, if you are having renovation works completed on your commercial premises, a virtual office provides a reliable temporary workspace to keep your business running smoothly.

Additionally, many corporations use temporary on-demand office space as part of their business model, taking advantage of the scalability that virtual offices provide. This also ensures that they work more efficiently and avoid the costly underutilisation of workspace. Virtual offices can also be used as project offices to help relieve the pressure for space when the workload is high and additional team members have been called in to support.

Do larger businesses use virtual offices? 

More sizeable or established organisations will use virtual offices if they are looking to test the market in a new location, relocate or expand into a new area. With flexible contracts and plans available, virtual offices offer limited financial risk exposure with minimum commitment, allowing businesses to respond effectively to changing economic factors.

Larger businesses also use virtual offices to expand or shrink their office size according to workflows and strategic direction. Virtual offices are a good option for this as companies can avoid having to move to new premises or experience the upheaval of having to redesign office layouts.

To conclude, a wide range of individuals and businesses use virtual offices for a variety of reasons; from freelancers and home workers to start-ups and SMEs seeking to create a professional image or work more efficiently. Large corporations also benefit from virtual offices, especially if they want to lessen the risk of expanding into new markets with a cost-effective solution.  

Here at Rovva, we have numerous virtual office plans, including Virtual Office Address, Virtual Office Mobile and Virtual Office Workspace, each offering different ways to support your venture’s development, whilst allowing you to focus on your core business.  

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